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Elements SFX Terms & Conditions

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In this document the following words shall have the following meanings:

1.1    "Agreement" means the Terms and Conditions together with the terms of any applicable Service Specification;

1.2    "Customer" means the organisation or person who purchase services from the Supplier;

1.3    "Intellectual Property Rights" means all patents, registered and unregistered designs, copyright, trade marks, know-how and all other forms of intellectual property wherever in the world enforceable;

1.4    "Service Specification" means a statement of work, quotation or similar document describing the services to be provided by the Supplier;

1.5    "Supplier" means Elements Special Effects Ltd, Unit 7 Heston industrial Mall, Church Road, London TW5 0LD


2.1    These Terms and Conditions shall apply to all contracts for the supply of services by the Supply to the Customer.

2.2    Before the commencement of the services the Supplier shall submit to the Customer a Service Specification, which shall specify the services to be performed and the fees payable. The Customer shall notify the Supplier immediately if the Customer does not agree with the contents of the Service Specification. All Service Specifications shall be subject to these Terms and Conditions.

2.3    The Supplier shall use all reasonable endeavours to complete the services within estimated time frames but shall not be of the essence in the performance of any services.


3.1    The fees for the performance of the services are set out in the Service Specification. The Supplier shall invoice the Customer for the services, once the work is completed, or for larger jobs in a part payment schedule as agreed between supplier and customer.

3.2    Invoiced amounts shall be due and payable within 30 days of receipt of invoice. The Supplier shall be entitled to charge interest on overdue invoices from the date when payment becomes due from day to day until the date of payment at the rate of 8% plus Bank of England base rate. In the event that the Customer's procedures require that an invoice be submitted against a purchase order to payment, the Customer shall be responsible for issuing such purchase order before the services are rendered.


4.1    To enable the Supplier to perform its obligations under the Agreement the Customer shall:

4.1.1    co-operate with the Supplier:

4.1.2    Provide the Supplier with any information reasonably required by the Supplier;

4.1.3    Obtain all necessary permissions and consents which may be required before the commencement of the services; and

4.2    The Customer shall be liable to compensate the Supplier for any expenses incurred by the Suppler as a result of the Customer's failure to comply with Clause 4.1

4.3    Without prejudice to any rights to which the Supplier may be entitled, in the event the Customer unlawfully terminates or cancels the services agreed to in the Service Specification, the Customer shall be required to pay the Supplier as agreed damages not as a penalty the full amount of any third party costs to which the Supplier has committed and in respect of cancellations on less than five working days written notice the full amount of the services contracted for as set out in the Service Specification and the Customer agrees this is a genuine pre-estimate of the Supplier's losses in such case. For the avoidance of doubt, the Customer's failure to comply with any obligations under Clause 4.1 shall be deemed to be a cancellation of the services and subject to the payment of damages set out in this clause.

4.4    In the event that the Customer or any third party, not being a sub-contractor of the Supplier, shall omit or commit anything which prevents or delays the Supplier from undertaking or complying with any of its obligations under this Agreement, then the Supplier shall notify the Customer as soon as possible and:

4.41 the Supplier shall have no liability in respect of any delay to the completion of any project;

4.4.2 if applicable, the timetable for the project will be modified accordingly;

4.4.3 the Supplier shall notify the Customer at the same time if it intends to make claims for additional costs.


5.1 The parties may at anytime mutually agree upon and execute new Service Specifications. Any alterations in the scope of services to be provided under this Agreement shall be set out in the Service Specification, which shall reflect the changed services and fees and any other terms agreed between the parties.

5.2 The Customer may at anytime request alterations to the Service Specification by notice in writing to the Supplier. On receipt of the request for alterations the Supplier shall, within 5 working days or such a period as may be agreed between the parties, advise the Customer by notice in writing of the effect of such alterations, if any, on the fees and other terms agreed between the parties.

5.3 Where the Supplier gives written notice to the Customer agreeing to perform any alterations on terms different to those already agreed between the parties, the Customer shall, within 5 working days of receipt of such notice or such other period as may be agreed between parties, advise the Supplier by notice in writing whether or not it wishes alterations to proceed.

5.4 Where the Supplier gives written notice to the Customer agreeing to perform alterations on terms different to those already agreed between the parties and the Customer confirms in writing that it wishes the alterations to proceed on those terms, the Service Specification shall be amended to reflect such alterations and thereafter the Supplier shall perform the Agreement upon the basis of such amended terms.


6.1 The supplier warrants that the services performed under this Agreement shall be performed using reasonable skill and care, and quality conforming to generally accepted industry standards and practices.

6.2 Without prejudice to Clause 6.1 and except as expressly stated in this Agreement, all warranties whether express or implied, by operation of law or otherwise, are hereby excluded in relation to the services provided by the Supplier.


The Customer shall indemnify the Supplier against all claims, costs and expenses which the supplier may incur and which arise, directly or indirectly, from the Customer's breach of any of its obligations under this Agreement, including any claims brought against the Supplier alleging that any services provided by the Supplier in accordance with the Service Specification infringes a patent, copyright or trade secret or other similar right of a third party.


8.1 Except in respect of death or personal injury due to negligence for which no limit applies, the entire liability of the Supplier to the Customer in respect of any claim whatsoever or breach of this Agreement, whether or not arising out of negligence, shall be limited to the fees paid by the Customer to which the claim relates.

8.2 In no event shall the Supplier be liable to the Customer for any loss of business, loss of opportunity or loss of profits or for any other indirect or consequential loss or damage whatsoever. This shall apply even where such a loss was reasonably foreseeable or the Supplier had been made aware of the possibility of the Customer incurring such a loss.

8.3 Nothing in these Terms and Conditions shall exclude or limit the Supplier's liability for death or personal injury resulting from the Supplier's negligence or that of its employees, agents or sub-contractors.


Either party may terminate this Agreement forthwith by notice in writing to the other if:
9.1 the other party commits a material breach of this Agreement and, in the case of a breach capable of being remedied, fails to remedy it within 30 calendar days of being given written notice from the other party to do so;

9.2 the other partiescommit a material breach of this Agreement, which cannot be remedied under any circumstances;

9.3 the other partiespass a resolution for winding up (other than for the purposes of solvent amalgamation or reconstruction), or a court of competent jurisdiction makes an order to that effect;

9.4 the other partiescease to carry on its business or substantially the whole of its business;

9.5 the other party is declared insolvent, or convenes a meeting of or makes or proposes to make an arrangement or composition with its creditors; or a liquidator, receiver, administrative receiver, manager, trustee or similar officer is appointed over any of its assets.


An Intellectual Property Rights produced from or arising as a result of the performance of this Agreement shall, so far as not already vested, become the absolute property of the Supplier and the Customer shall do all that is reasonably necessary to ensure that such rights vest in the Supplier by the execution of the appropriate instruments or the making of agreements with third parties.


Neither party shall be liable for any delay or failure to perform any of its obligations if the delay or failure results from events or circumstances outside its reasonable control, including but not limited to acts of God, strikes, lock outs, accidents, war, acts of terrorism, fire, the act or omission of government, highway authorities or any telecommunications carrier, operator or administration or other competent authority, or the delay or failure in manufacture, production, or supply by third parties of equipment or services, and the party shall be entitled to a reasonable extension of its obligations after notifying the other party of the nature and extent of such events.


The Supplier and the Customer are contractors independent of each other and neither has the authority to bind the other to any third party or act in anyway as the representative of the other, unless otherwise expressly agreed in writing by both parties. The Supplier may in addition to its own employees, engage sub-contractors to provide all or part of the services being provided to the Customer and such engagement shall not relieve the Supplier of its obligations under this Agreement.


The Customer shall not be entitled to assign its rights or obligations or delegate its duties under this agreement without prior written consent from the Supplier.


if any provision of this Agreement is held invalid, illegal or unenforceable for any reason by any court of competent jurisdiction such provision shall be severed and the remainder of the provisions herein shall continue in full force and effect as if this Agreement had been agreed with invalid or unenforceable provision eliminated.


The Failure by either party to enforce at anytime or for any period any one or more of the Terms and Conditions herein shall not be a waiver of them or the right at anytime subsequently to enforce all Terms and Conditions of this Agreement.


Any notice given by either party to the other party may be served by email, fax, personal service or by post to the address the other party has given in the Service Specification or such other address as the party may from time to time have communicated to be the other in writing, and if sent by email shall be deemed to have been served by a delivery receipt to the other party email address, if sent by fax shall be deemed to be served on receipt of an error free transmission report, if given by letter shall be deemed to have been served at the time the letter was deliver personally or if sent by post shall be deemed to have been served by proof of a registered postal delivery.


This Agreement contains the entire agreement between the parties relating to the subject matter and supersedes any previous agreements, arrangements, undertakings or proposals, oral or written. Unless expressly provided elsewhere in this Agreement, this Agreement may be varied only by a document signed by both parties.


Nothing in this agreement is intended to, nor shall it confer any rights on a third party.


This Agreement shall be governed and construed in accordance with the laws of England and Wales and the parties hereby submit to the exclusive jurisdiction of the English courts.